RIVER CITY PICKLEBALL CLUB BYLAWS

Article I – Name

Section 1. The name of this organization shall be the River City Pickleball Club.

Article II – Purpose / Mission Statement

Section 1. To provide a fun, healthy, recreational and competitive social activity in a structured            setting which fosters friendship and camaraderie for all and by doing so helps to grow the                sport of pickleball in Owensboro and Daviess County, Kentucky.

Article III – Membership

Section 1. Anyone sixteen (16) years of age and older is eligible for individual membership.

Section 2. Members will abide by these bylaws and actively support Club functions.

Section 3. Membership will be terminated by voluntary withdrawal, non-payment of dues or

     assessments, violation of the provisions of these bylaws, or violation of published rules,

     guidelines and regulations promulgated for and by the Club, including the River City

     Pickleball Club Tobacco-free Policy, see Exhibit A.

Section 4. Membership privileges include but are not limited to the following: designated,

     member-only playing time at courts secured by the Club for Club use, opportunities to

     participate in Club-sponsored leagues and tournaments, clinics and trainings, special

     events; attendance at Club meetings; voting rights at Club meetings which require action be

     taken by all members; Club communiques, and the optional purchase of Club merchandise.

Article IV – Dues & Assessments

Section 1. An annual dues payment of $30.00 for an individual or $50.00 for a household

     membership shall be required to be eligible for participation as a member of this Club. A

     household includes dependents up to the age of 24. The membership may agree to other

     assessments, including fees to cover maintenance or equipment replacement needs, court

     rental, leagues, tournaments, clinics and trainings.

Section 2. Current renewing members are expected to have their annual dues paid on or before

     January 1, 2024. Beginning January 1, 2024, all new memberships will renew on the

     anniversary date of initial membership.

Section 3. There may be fees assessed to members for participation in any in-house leagues,

     clinics, tournaments, and other special events specifically intended for Club members only.

Section 4. Club member participation in sanctioned USAPA tournaments, as well as in                             non-sanctioned tournaments, those hosted by this Club and those hosted by other clubs, is

     optional.

Article V – Board of Directors and their Duties

Section 1. The elective board of directors of the Club shall consist of a President, Vice-

     President, Secretary, Treasurer and four (4) directors at-large members. Any active member

     of the Club is eligible for these eight (8) board positions, however it is deemed necessary that

     at the very least either the President or Vice-President be a year-round resident of Daviess

     County. The eight seated board members shall determine the officers and at-large directors.

Section 2. Terms of office shall be two (2) fiscal years, from January 1 through December 31,

     following election to the board.

Section 3. Four directors shall be elected by the Club membership in even-numbered years and

     four directors shall also be elected in odd-numbered years starting with the 2020 election.

Section 4. All seated board members are eligible for re-election. There is no limit to the number

     of terms a Club member may serve on the board of directors.

Section 5. Vacancies in any board position may be filled by the President however these

     appointments must be ratified by a majority of directors present at the next scheduled board        of directors meeting, following said appointment.

Section 6. Duties of board members:

     a. President:

         Shall preside at all meetings, appoint chairs of committees, call special meetings as

         needed, and generally be the spokesperson for the Club. He/she shall be responsible for

         the coordination of the program with the officials of other organizations and pickleball

         clubs as necessary. He/she shall also be responsible for issuing member-approved

         guidelines and rules (in the form of a member handbook) which address regulations,

         safety procedures and other pertinent Club requirements not specifically covered in these

         bylaws.

     b. Vice-President:

          Shall assume the duties of the President in his/her absence. He/she shall provide oversight

          of the Club member player rating/skill evaluation process and generally assist in all Club

          functions as necessary.

     c. Secretary:

         Shall take and maintain the minutes of Club meetings, create and maintain a Club

         roster/mailing list, issue prior meeting minutes and the agenda to all members in advance

         of upcoming Club meetings, and notify members of all Club events and activities through

         social media, email, and printed material, as directed by the President.

     d. Treasurer:

          Shall monitor dues and assessments by maintaining accurate accounting records, deposit

          and disburse all Club funds as directed by the Board following generally accepted

          accounting procedures and provide a written financial report at each Board meeting and

          the Annual Club Meeting.

     e. At-Large Directors:

         Shall be assigned leadership roles within the organization, based on the skills and abilities

         of those serving in this capacity and the needs of the Club

Article VI – Meetings

Section 1. There shall be a minimum of six (6) board meetings per year, with dates and times

     determined by current needs. An annual meeting shall be one (1) of the mandatory meetings.

Section 2. Special meetings may be called by the Club’s President or upon the request of at least

     five (5) members. Such meetings shall have at least five (5) days advanced notice given to

     members regarding time, place and agenda.

Section 3. An annual meeting shall be held within the last quarter of each calendar year, for the

     purpose of electing officers, providing an assessment of the state of the Club, reviewing

     finances, and general planning for the coming year’s activities. Club members will be given

     thirty (30) days advanced notice as to the date, time, and location of the annual meeting.

Section 4. A quorum at a board meeting shall consist of at least four (4) board members and a

     quorum for the annual meeting or any specially called member meetings shall consist of

     twenty percent (20%) of the Club membership, either physically or virtually casting votes

     and/or ballots.

Section 5. A majority shall consist of one more than half of those voting members present at any

     Club meeting.

Article VII – Committees

Section 1. An Executive Committee shall consist of the four (4) board officers (President, Vice

     President, Treasurer and Secretary). This committee shall serve as the disciplinary board,

     represent RCPC in community and partnership meetings and initiates strategic planning,

     conduct annual review of the Club bylaws. This committee will meet on as needed basis.

Section 2. A Communication Committee shall be chaired by the Club Secretary. This

     committee shall maintain the Club website, social media outlets (i.e., Facebook, Twitter,

     Instagram), build relationships with media sources (radio, newspaper, civic clubs, etc.),

     generate a monthly Club Newsletter and take photographs of club events.

Section 3. A Membership Committee, chaired by a board member, meet as needed to discuss

     opportunities to grow Club membership, enhance the member experience, and update the

     Member Handbook and distribute to new members. This committee will also offer pickleball

     clinics to various community groups and organizations.

Section 4. A Nominating Committee shall be appointed by the President at least forty-five (45)

     days prior to the annual meeting and chaired by a board member not up for re-election. The

     committee members shall be excluded for consideration for the board ballot. This committee

     shall be charged with presenting a slate of board candidates to the Club membership for the

     coming year at least fifteen (15) days prior to the annual meeting. This slate shall be

     adequately communicated to the Club’s membership through the Secretary. Elections shall be

     conducted and tabulated through the Club’s Wild Apricot account.

Section 5. A Finance Committee shall be chaired by the Treasurer. This committee shall

     prepare an annual operating budget by November 1st for board approval, review the Club’s

     insurance policy(ies) and review the finance records of the Club for accuracy.

Section 6. A Program Committee shall be chaired/co-chaired by a board member(s) and shall

     set dates for club tournaments, leagues and clinics update the Club calendar via Club

     webmaster and send communication to the Secretary to be included in months newsletter

Section 7. A Facilities Committee shall be chaired/co-chaired by a board member(s) and shall

     engage in relationship building with venue partners, negotiate contracts (as appropriate), etc.

     and maintain and implement improvements as needed, and order supplies and equipment as

     needed.

Section 8. A Social Committee shall organize events for the Club, such a Birthday Bash, Annual

     Meeting, etc. and other social events to engage the membership as well as the community.

Section 9. With the exception of the Executive Committee, committee size shall be determined

     by the chair(s) of each committee.

Section 10. The President may appoint other special committees and task forces as needed.

     In some instances, specific duties may be delegated by the President and/or by the by the full

     board to an interested and capable individual rather than the formation of a committee or task

     force.

Article VIII – Fiscal Year

Section 1. The fiscal year of the Club shall start the first day of January and shall end the last

     day of December; the calendar year.

Article IX – Amendments

Section 1. These bylaws may be amended by two-thirds majority vote of the members in

attendance at a Club meeting, after an explanation and discussion of the proposed changes.

Article X – Dissolution

Section 1. On dissolution of the Club, any and all funds in the treasury shall be distributed to the

     non-profit organization(s) determined by the Club membership.

Section 2. Equipment loaned to the Club shall be returned to the lender.

Section 3. Equipment either purchased by or donated to the Club shall be given, entirely or in

     part, to other organizations identified by the Club membership.

These bylaws were adopted and approved by the River City Pickleball Club Board of Directors

on March 27, 2019, and last amended at the annual members meeting held on October 21, 2023.

Respectfully submitted,

Paula Hayden

Secretary

Exhibit A - Tobacco-Free Policy.pdf